Applying for a rental property in Queensland has become a more standardised and privacy-protected process following reforms that took full effect in May 2025. If you are entering the rental market for the first time — or returning after some time away — understanding how the current application process works will help you present your best case and protect your personal information.
The Standardised Application Forms
Since May 2025, property managers and landlords are required to use the approved standardised rental application forms — Form 22 for general tenancies or Form R22 for rooming accommodation. These forms set clear limits on what information can be requested from applicants.
| What Can Be Requested | What Is Prohibited |
|---|---|
| Up to two identity documents | Rental bond history |
| Up to two income documents | Details of prior legal action |
| Rental history references | Information beyond the approved form |
| Employment references | Copied identity documents (if tenant objects) |
Your Right to Free Submission
At least one method of submitting your application must be free. If a landlord or agent asks you to upload documents through a paid service and offers no free alternative, that is a breach of the current rules.
Privacy Protections Around Identity
Identity documents must be sighted rather than copied where the applicant requests this. You have the right to have an agent view your passport or driver’s licence without them retaining a copy — a protection that significantly reduces the risk of identity theft from the rental application process.
The Rent Bidding Ban
Once you have submitted an application, a landlord cannot accept an offer of rent above the advertised price — rent bidding is banned. Any suggestion that a higher offer would improve your chances is a breach of the law that can be reported to the RTA.
With Queensland’s vacancy rate at just 0.9%, competition for rental properties remains fierce. For more on what this means for tenants, read our guide on What Queensland’s 0.9% Vacancy Rate Means for Tenants. And for tips on presenting yourself as a strong applicant, see How to Be a Great Tenant — And Why It Matters More Than Ever.
At Sapphire Estate Agents, we run a fair, transparent, and fully compliant application process for every property we manage. Contact our team today if you are looking for a rental property.
